LEANWI-Book-A-Room: Venue Closures

The LEANWI-Book-A-Room plugin allows for the closure of a venue, or all venues, separate of the hours already set for each venue. This allows booking staff to account for:

- - Public holidays such as Christmas and New Years Day whereby all venues may be set as “closed” for those days.
  - Intermittent library closings whereby all venues may be set as “closed” for the day.
  - Instances where a particular venue may not be available for a particular day.
  - All of the above scenarios but for partial days.

Adding a closure date has the following effect on the front end such that the venue cannot be booked for the day or times of the intended closure:

1. On the “Check Availability” page the slots for the closed days and times will be disabled and marked as “closed”.
2. On the “Venue Pages” Calendar, if the entire day is closed for that venue then the calendar day will be disabled.
3. On the “Venue Pages” Available Times, if a partial day is closed for that venue then only the slots that are available for that day are shown to the user.

Viewing and maintaining venue closures

A dashboard interface showing a table of venue closings with dates, descriptions, and action buttons.

Go to LEANWI-Book-A-Room > Closings.
From here you can view all of your current venue closings, delete past closings, edit future closings and add new closings (see below).

Adding a new Venue Closure

User interface for adding a venue closure with fields for venue, start and end date, time, and description.

After clicking on the “Add Venue Closure” button from the LEANWI_BOOK-A-Room > Closings page the above page will appear.

To add a new venue closure:

Venue: You may select to close for all venues or a single venue. If you wish to close for more than one venue but not all of your venues, then multiple entries will be required.

Start Date: The day that the closure will start from.

Start Time: If closing for a full day it is best to leave 12:00 AM in this setting. If closing for a partial day enter the start time of the closure.

End Date: The day that the closure will end. If the closure is for 1 day enter the same day as the Start Date.

End Time: If closing for a full day it is best to leave 11:59 PM in this setting. If closing for a partial day enter the end time of the closure.

Description: This description is displayed when hovering over a time slot to inform the user of why the venue is closed. For example “Closed for Christmas Day”.

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